Last updated 4 September 2026.
Simpleday holds obligations for one company at a time and hands back the next thing to do. To do that it has to keep what you put in it. This page says exactly what that is, where it goes, and who else touches it — written from what the software actually does rather than from a template.
Simpleday is operated by Web Pros, a Utah business (“we”). Post reaches us at 304 S Jones Blvd. #2092, Las Vegas, NV 89107. We are the data controller for it.
| What | Why |
|---|---|
| Your email address, and whether Google has verified it | It is how you sign in and how you are recognised as a member of a workspace. We never receive or store a password. |
| The things you create, the tasks in them, their dates and your notes | It is the product. |
| Documents you drop in or forward by email, including attachments | They are the thing that arrived. Stored as you sent them. |
| An append-only log of what happened, who did it and when | The log is the state of a thing. It also answers “who changed this” months later, which is the point of tracking an obligation at all. |
| Questions you send other people, and their answers | So a reply lands back on the thing it belongs to instead of in an inbox. |
| Time you record against a task | Shown against your own estimate. Never billed and never reported to anybody. |
Connecting a calendar is optional and off until you do it. When you do, we ask Google for exactly
one permission: calendar.readonly, and we use it only to call Google's
free/busy endpoint.
That returns times and nothing else. We do not receive, request or store event titles, attendees, locations, descriptions or attachments. The product needs to know an hour is gone, not what it is for. You can disconnect it at any time from the Calendar screen, and doing so deletes the stored permission.
The Gmail add-on is optional. It uses a per-message permission and can see only the message you have open at the moment you press the button. It cannot read, search or list your mailbox, and it has no access when you are not looking at a message. Pressing the button sends that one message to Simpleday, where it is filed exactly as a forwarded email would be.
Simpleday can read a document and suggest what it means and what to do about it. To do that it sends the document's text to Anthropic (Claude). Anthropic processes it to return a result and, under their API terms, does not use it to train their models.
What comes back is a proposal, never a record. Nothing suggested is applied until a person accepts it. The software will refuse to read a document it identifies as containing controlled or regulated information, and that refusal cannot be overridden.
| Who | What they hold | Where |
|---|---|---|
| Google Cloud | All stored data; the servers the app runs on; sign-in | United States (us-central1) |
| Amazon Web Services | Email in and out, and the raw messages received | United States (us-east-1) |
| Anthropic | Document text, only when you ask for a read or a draft | United States |
| Cloudflare | DNS and the public site | Global |
| Google Fonts | The typeface on this page (not on the app) | Global |
That is the whole list. We do not sell data, share it for advertising, or pass it to anyone else except where the law requires it — and if a lawful request ever arrives for your data, we will tell you unless we are forbidden to.
Every workspace's data is stored under its own separate namespace and every request is checked against a membership record before anything is read. There is no shared area and no path from one workspace to another.
Occasionally supporting you means seeing what you see. When that happens:
We built it that way so you can tell support access from a back door without taking our word for it.
We keep your data while your workspace exists. Deleting a thing destroys its documents and its stored files immediately.
The log is not deleted. A record you can delete from is not a record, and the whole value of tracking an obligation is being able to say later what happened and when — including that something was deleted, and by whom. If you close your workspace, tell us and we will delete everything, including the log, and confirm when it is done.
Email received at a Simpleday address that could not be filed is kept rather than discarded, so a forwarded document is never silently lost. You can see and clear that queue.
Email hello@simpleday.io. A person reads it. If you are in the UK or EU, the lawful basis for the above is our legitimate interest in providing a product you asked for, and consent for the optional calendar and Gmail connections.
Simpleday is a tool for work and is not intended for anyone under 16.
If we change this in a way that matters, we will say so on this page and date it, and tell workspace owners by email. We will not quietly widen what we collect.